Template: Deadline Extension Update and Message to Competitors

With your submission deadline approaching, you may be considering extending the deadline date. You might be wondering: how do I know if I should extend? What needs to happen if I do? Can I even change my submission deadline date? No worries, HeroX is here to help!

Here are some common reasons to extend your deadline:

• You are looking to increase your number of registered competitors and submissions
• You have received requests from competitors
• You are implementing a new marketing strategy or other promotional plan that will drive more traffic to your crowdsourcing page
• There have been delays or shifts in other activities that require you to extend it (e.g. finalizing judging panel has taken longer than expected, winner announcement date had to be pushed back, etc.)

Here’s what you need to do if you end up extending:

• Change your Timeline
  • NOTE: don’t wait until the last minute to do so, be sure to update it at least 1 day before the original date. Otherwise, once the submission deadline event passes, it will be locked and you cannot change it without the HeroX team’s assistance
• Post an Update to the page and send a message out to all competitors with the new deadline date
• Notify your judges
• Shift any subsequent event dates (judging, voting, and winner announcement) to accommodate the extension
• Change any text in the Overview, Guidelines or FAQ sections that reference the old deadline

Update to Crowdsourcing Page - Deadline Extension

Title: <crowdsourcing project name> deadline extended!

Content:

Hi everyone,

I’m writing to announce that the deadline for the <crowdsourcing project name> has been extended to <day>, <date>, at <time and time zone>!

You now have until that time to register and submit your entry, or make any edits to your current entry.

To register as a competitor, you must first have created a HeroX account. If you have not already done so, click JOIN US in the top right corner of any page on the HeroX website.

Once you have completed the account creation process and activated your account, go to our crowdsourcing page - <your HeroX page URL> - and click the orange “Accept” button.

This How-To video will show you how to submit an entry to a competition. 

Should you have any questions, please contact <your contact information>. No additional extensions will be offered, so please submit on time to be eligible to win the award!

Kind regards,

<your name>

Message to Registered Competitors - Deadline Extension

Greetings,

Thank you for registering for <crowdsourcing project name>. Please note that the deadline for submissions has been extended to <day>, <date>, at <time and time zone>!

You now have until that time to submit your entry. If you have already submitted an entry, thank you! You can still update it if you would like to do so. Simply return to your entry by clicking the blue button with your entry title, and click the "Return to editing" button. You can then edit, save, and re-submit your entry up until <time> on <date>

If you are unsure how to submit your entry, this How-To video should help. 

Should you have any questions, do not hesitate to contact me directly or post your question in the Comments section of the page. No additional extensions will be offered, so please submit on time to be eligible to win the award! 

Kind regards,

<your name>