Innovators may be subject to the Federal Acquisition Regulations and agree to comply with applicable provisions of the Federal Acquisition Regulations ("FAR") and all other laws and regulations applicable to providing goods and services to the U.S. Federal Government. In particular, Winning Submissions be considered "Commercial Items" and Contestants may be classified as "Subcontractors" according to the U.S. Federal Government, and by entering a Submission in connection with a Competition, the Contestant hereby agrees to be bound by all laws and regulations applicable to the sale of commercial items by subcontractors to the U.S. Federal Government including FAR 52.212-5(e) and FAR 52.244-6(c)(1).
PLEASE READ THIS CAREFULLY! You ("Innovator”) and HeroX PBC ("Challenge Sponsor”) are entering into this Challenge-Specific Agreement ("CSA” or this “agreement”) for this particular incentive-based competition ("Challenge”) only. In order to participate in this Challenge, Innovator must accept these terms, and therefore should take the time to understand them.
If Innovator clicks "Accept" and proceeds to register for this Challenge, this CSA will be a valid and binding agreement between Innovator and Challenge Sponsor and is in addition to the existing HeroX Terms of Use for all purposes relating to this Challenge. Innovator should print and keep a copy of this CSA. No provisions that Innovator may have agreed to that are specific to any other individual challenge will apply. As used herein, the terms “you” and “Innovator” apply both to the individual who clicks “Accept” and also to any members of a team that participate in the Challenge, the team as a whole, and the university or other organization represented by the team. You may not register or participate in this Challenge as a team or on behalf of a university or other organization unless all members of the team have agreed to this CSA and have been authorized by the university or other organization represented by the team to enter into and by bound by this CSA.
1. Submissions. By participating in this Challenge, Innovator may submit to Challenge Sponsor submission materials (“Submission”), as outlined in the Challenge Guidelines specific to this challenge on HeroX.com, for the Challenge to which this CSA relates. By submitting a Submission, Innovator thereby agrees to provide reasonable assistance and additional information concerning the Submission to Challenge Sponsor, if requested.
2. Acceptance of Submission and License to Use. Challenge Sponsor will notify Innovator if Submission has been selected for a prize (“Prize”), as outlined in the Challenge Guidelines, according to the schedule set forth in the Challenge Guidelines. Challenge Sponsor will judge all Submissions against the criteria set forth in the Challenge Guidelines and determine, in its sole discretion, which Submission best addresses the Challenge Guidelines. Challenge Sponsor has absolute and sole discretion to determine whether to accept the Innovator Submission, or any Submission, and whether to make a Prize, multiple Prizes or any Prize. The meeting of the Challenge Guidelines does not automatically mean that the Submission will be eligible for a Prize. Submissions must NOT contain or include ideas, concepts, solutions or technology in respect of which a third party owns or controls the intellectual property. Submissions and descriptions thereof may not include trademarks or trade names of corporations or entities without the permission of their owners. By entering, Innovator represents and warrants that:
a. Innovator’s entire Submission is an original work by Innovator and Innovator has not included third-party content (such as writing, text, graphics, artwork, logos, photographs, dialogue from plays, likeness of any third party, musical recordings, clips of videos, television programs or motion pictures) in or in connection with the Submission, unless (i) otherwise requested by the Challenge Sponsor and/or disclosed by Innovator in the Submission, and (ii) Innovator has either obtained the rights to use such third-party content or the content of the Submission is considered in the public domain without any limitations on use;
b. no person or entity other than Innovator has any right, title or interest in any part of the Submission;
c. no Federal facilities or funds were used during the competition and Innovator did not consult with Federal employees during the competition unless the facilities, funds and/or employees were made available to all individuals and entities participating in the competition on an equitable basis
d. unless otherwise disclosed in the Submission, the use thereof by Challenge Sponsor, or the exercise by Challenge Sponsor of any of the rights granted by Innovator under this Agreement, does not and will not infringe or violate any rights of any third party or entity, including, without limitation patent, copyright, trademark, trade secret, defamation, privacy, publicity, false light, misappropriation, intentional or negligent infliction of emotional distress, confidentiality, or any contractual or other rights;
e. Innovator has all the rights, licenses, permissions and consents necessary to submit the Submission and to grant all of the rights that Innovator has granted to Challenge Sponsor hereunder;
f. Innovator, and all persons who were engaged by Innovator to work on the Submission or who appear in the Submission in any manner, have:
i. hereby grants and has granted Innovator their express written consent to submit the Submission
ii. hereby permits and has provided written permission to include their name, image, pictures, likeness, voices, opinions and/or hometown and state in or with the Submission and in connection with any FAA promotional purposes in any media, in perpetuity, worldwide, without further payment or consideration (or if a minor who is not Innovator’s child, Innovator must have the permission of their parent or legal guardian) and Innovator may be asked by Challenge Sponsor to provide permission in writing;
iii. no claims for payment of any kind, including, without limitation, for royalties or residuals;
iv. no approval or consultation rights or any rights of participation arising out of any use, exhibition or other exploitation of the Submission; and
v. not been and are not currently under any union or guild agreement that results in any ongoing obligations resulting from the use, exhibition or other exploitation of the Submission;
g. Innovator understands, recognizes and accepts that Challenge Sponsor has access to, may create or has created materials and ideas which may be similar or identical to the Submission in concept, theme, idea, format or other respects. Innovator acknowledges and agrees that Challenge Sponsor shall have the right to use such same or similar materials, and that Innovator will not be entitled to any compensation arising from Challenge Sponsor's use of such materials. In the event that Innovator’s entry is identical or similar to the Submission of another Competitor, Challenge Sponsor reserves the right, at the sole discretion of Challenge Sponsor, to either score one Submission higher than the other subject to the Challenge Guidelines or to randomly choose a Submission from all of those submitted which respond to the Challenge Guidelines.
h. Innovator understands that no part of the Submission may violate United States of America federal sanctions programs, as detailed at https://www.treasury.gov/resource-center/sanctions/Programs/Pages/Programs.aspx.
i. Innovator is required to ensure that all releases or transfers of technical data by Innovator to non-US persons comply with International Traffic in Arms Regulation (ITAR), 22 C.F.R. §§ 120.1 to 130.17.
j. Submissions must originate from either the U.S. or a designated country (see definition of designated country at https://www.acquisition.gov/far/part-25#FAR_25_003), OR have been substantially transformed in the US or designated country prior to prototype delivery pursuant to FAR 25.403(c).
k. Submissions must comply with this agreement and all Federal laws, rules and regulations.
By entering, Innovator agrees that: (i) all Submissions become Challenge Sponsor's property and will not be returned; and (ii) Challenge Sponsor and its licensees, successors and assignees have the right to use any and all Submissions, and the names, likenesses, voices and images of all persons appearing in the Submission, for future advertising, promotion and publicity in any manner and in any medium now known or hereafter devised throughout the world in perpetuity.
Title in all intellectual property rights, if any, and all inventions, patents, patent applications, designs, copyrights, trademarks, trade secrets, software, source code, object code, processes, formulae, ideas, methods, know-how, techniques, devices, creative works, works of authorship, publications, and/or other intellectual property (“Intellectual Property”) developed by Innovator as part of the Submission will remain with the Innovator, subject to the following conditions:
If Challenge Sponsor notifies Innovator that Submission is eligible for a Prize, Innovator will be considered qualified as a finalist (“Finalist”). To receive a Prize, Finalist must agree to grant The United States Government an irrevocable, royalty-free, non-exclusive, worldwide license to use for all deliverables in a nonexclusive, nontransferable, irrevocable, paid-up license to practice, or have practiced for or on its behalf, the subject invention throughout the world in accordance to FAR 52.227-11 and FAR 52.227-14 Rights in Data-General (May 2014) and as modified by NFS 1852.227-14, Rights in Data--General (April 2015). Notwithstanding granting the Challenge Sponsor such license for any Intellectual Property demonstrated by the Submission, Finalist retains title (e.g., ownership) of such Intellectual Property.
Submission may not be acknowledged and will not be received or held "in confidence." The act of submitting a Submission does not create a confidential relationship or obligation of secrecy between Innovator and any of the entities involved in this Challenge.
The Challenge Sponsor will administer the award of a single dollar amount to the designated lead academic institution of the winning teams. The lead academic institution for each team is solely responsible for allocating any prize funds among its team members as they deem appropriate.
3. Third Party Information and Confidential Information. Innovator agrees that Innovator will not disclose to Challenge Sponsor any third party information which Innovator is under an existing contractual or other legal obligation to maintain in confidence. Innovator agrees that Innovator will exclusively use the HeroX website to disclose to the Challenge Sponsor any confidential information of (a) Innovator’s own, or (b) third parties whereby such confidential information shall be marked with a responsible restrictive notice. Should Innovator’s participation in the Challenge be found to breach any legal obligations Innovator may have with other third parties or in the event of a breach of the confidentiality obligations in this Section 3, Innovator agrees to defend, indemnify and hold harmless Challenge Sponsor, its and their respective officers, directors, employees, agents, licensors, and suppliers, from and against all claims, actions or demands, liabilities, and settlements, including, without limitation, reasonable legal and accounting fees, arising in connection with such unauthorized and prohibited disclosure.
4. Changes and Cancellation. Challenge Sponsor has the right to make updates and/or make any changes to, or to modify the scope of the Challenge Guidelines, Challenge Schedule, and Winning Criteria at any time during the Challenge. Innovators are responsible for regularly reviewing the Challenge site to ensure they are meeting all rules and requirements of the Challenge. Challenge Sponsor has the right to cancel the Challenge at any time, without warning or explanation, and to subsequently remove the Prize completely.
5. Indemnification. By submitting an entry, teams agree to indemnify the Federal Government and the Challenge Sponsor against third-party claims for damages arising from or related to the Challenge and activities related to the Challenge.
6. General Conditions. Challenge Sponsor has the right to verify each Innovator's eligibility and compliance with this CSA. Additional eligibility restrictions may be included in the rules and requirements of the Challenge posted on the Challenge site. Challenge Sponsor has the right to enforce the terms and conditions hereof directly against Innovator. Participation is conditioned on providing the data required in the online registration form. Innovators should direct any request to access, update, or correct information to Challenge Sponsor. Challenge Sponsor is not responsible for human error, theft, destruction, or damage to Submissions, or other factors beyond its reasonable control.
a. Innovators should not register with multiple email and/or street addresses. In the event of a dispute as to any Submission, the authorized account holder of the email address used to enter will be deemed to be the person who submitted the Submission. The authorized "account holder" is the natural person assigned an email address by an Internet access provider, online service provider or other organization responsible for assigning email addresses for the domain associated with the submitted address;
b. Innovator is responsible for any related costs to complete activities related to solving the challenge;
c. Innovator is responsible for obeying any local, national, and international laws in undertaking any activities related to solving the challenge;
d. Innovator is responsible for obtaining any insurance related to activities performed to solve the challenge;
e. Innovator is responsible for truthful representation of all activities undertaken to solve the challenge; Challenge Sponsor reserves the right, at any time, to verify such activities;
f. Innovator is responsible for maintaining accurate records and truthfulness of metrics, or impact related to activities undertaken to solve the challenge; Challenge Sponsor is not responsible for calculating results, but reserves the right, at any time, to verify such information;
g. Innovator is responsible for completing registration and submitting Submissions by the dates outlined in the Challenge Guidelines; Challenge Sponsor is not required to accept late registrations or late Submissions;
h. Innovator hereby waives any claims against the Challenge Sponsor and its employee related to any activities undertaken to solve the challenge;
i. Challenge Sponsor has the right to disqualify an individual from the challenge at any time.
7. Only U.S. Undergraduates and Graduate Students are Eligible.
The FAA Data Challenge is open to teams of undergraduate and graduate students at accredited United States-based colleges and universities. Teams may include senior capstone students, clubs, multi-university, or multi-disciplinary students. Minority Serving Institutions are highly encouraged to apply. A “team” as used herein is defined as all participants in the submission, including all academic institutions, faculty advisors, students, organizations, and industry partners.
8. Additional Eligibility Requirements
a. Federal employees acting within the scope of their employment are not eligible to participate. Federal employees acting outside the scope of their employment should consult their ethics advisor before participating in the Challenge. All employees of the Government, Challenge sponsors, and other individual or entity associated with the development or administration of the Challenge, as well as their family members (i.e., spouse, children, parents, siblings, other dependents) and persons living in the same household whether or not related, are not eligible to participate.
b. DOT employees, including all FAA employees, are not eligible to participate.
c. NASA employees are prohibited by Federal statutes and regulations from receiving an award under this Challenge. NASA Employees are still encouraged to submit a solution. If you are a NASA Employee and wish to submit a solution please contact Challenge Sponsor who will connect you with the NASA Challenge owner. If your solution meets the requirements of the Challenge, any attributable information will be removed from your submission and your solution will be evaluated with other solutions found to meet the Challenge criteria. Based on your solution, you may be eligible for an award under the NASA Awards and Recognition Program or other Government Award and Recognition Program if you meet the criteria of both this Challenge and the applicable Awards and Recognition Program.
d. If you are a Government contractor or are employed by one, your participation in this challenge may also be restricted. If you are or your employer is receiving Government funding for similar projects, you or your employer are not eligible for award under this Challenge. Additionally, the U.S. Government may have Intellectual Property Rights in your solution if your solution was made under a Government Contract, Grant or Cooperative Agreement. Under such conditions, you may not be eligible for award.
e. If you work for a Government Contractor and this solution was made either under a Government Contract, Grant or Cooperative Agreement or while performing work for the employer, you should seek legal advice from your employer’s General Counsel on your conditions of employment which may affect your ability to submit a solution to this Challenge and/or to accept award.
k. The submission cannot have been submitted in the same or substantially similar form in any previous Federally sponsored contest.
9. Representations and Warranties. Innovator represents and warrants that:
a. All information provided by Innovator regarding Innovator and, if applicable, its sponsoring university or other organization ("Competitor Information") is true, accurate, current, and complete information and Innovator will maintain and update the Competitor Information to keep it true, accurate, current and complete.
b. Innovator is the owner of the Submission and the Submission does not infringe or violate any patent, copyright, trade secret, trademark or other third-party intellectual property right.
10. Conflict. In the case of any conflict between the terms of this CSA and the Terms of Use, this CSA controls.
11. Restrictions on certain foreign purchases
(a) Except as authorized by the Office of Foreign Assets Control (OFAC) in the Department of the Treasury, the Innovator shall not acquire, for use in the performance of the subject Submission, any supplies or services if any proclamation, Executive order, or statute administered by OFAC, or if OFAC’s implementing regulations at 31 CFR Chapter V, would prohibit such a transaction by a person subject to the jurisdiction of the United States.
(b) Except as authorized by OFAC, most transactions involving Cuba, Iran, and Sudan are prohibited, as are most imports from Burma or North Korea, into the United States or its outlying areas. Lists of entities and individuals subject to economic sanctions are included in OFAC’s List of Specially Designated Nationals and Blocked Persons at https://sanctionssearch.ofac.treas.gov/. More information about these restrictions, as well as updates, is available in the OFAC’s regulations at 31 CFR Chapter V and/or on OFAC’s website at https://home.treasury.gov/policy-issues/office-of-foreign-assets-control-sanctions-programs-and-information.
(c) The Innovator shall insert this clause, including this paragraph (c), in all subcontracts it enters with any third parties.
12. Submission Marking and Freedom of Information Act (FOIA), 5 U.S.C.§552: All materials submitted to FAA as part of a submission become FAA records and are subject to release under the FOIA.
13. Proposing team members are not permitted to consult with the Steering Committee (SC):. All questions should be posted in the challenge forum, or directed to , to be relayed to the SC.
14. Personally Identifiable Information. Personal information submitted by teams through the Challenge website will be transmitted to the FAA and may be kept in a system of records. Teams understand that the FAA Data Challenge website is hosted by a private entity, the Challenge Sponsor, and is not a service of the FAA or the Federal Government. The collection of personal and individually identifiable information on the challenge website is subject to the Challenge Sponsor’s privacy and security policies, including the HeroX Privacy Policy available at herox.com/privacy-policy. Teams agree not to hold the FAA or the Federal Government liable for the protection, use, or retention of any personal information submitted through the Challenge website.
