Schedule and Stages - Tips & Best Practices
When does your challenge open? When are submissions due? When will the winner(s) be announced? These are all key milestones that determine how long your crowdsourcing project should run. If you have a special event that you will want to announce the winner(s) at, use that date and work backwards from there. If there aren’t any events you want to tie to your project to, it allows for a bit more flexibility. Below are recommended time frames for each of the following stages:
Stage | Timeframe | Tips |
Enter to Submission Deadline | Low complexity: 30 to 45 days
High complexity: 60 days to a year
| Take into consideration what you’re asking innovators to submit when determining this timeframe. More complexity = more time. Also, it’s always best to extend your deadline rather than have the project run for too long and run the risk of innovators losing interest. |
Judging | 3 weeks to 1 month | This is to give you enough time to narrow down the total number of submissions received to the high quality ones you want to pass on to your judging panel. Your judges are probably busy people as well so give them ample time to effectively evaluate their assigned entries. |
Voting (optional) | 2 to 4 weeks | Give the voting finalists and yourself enough time to promote this stage. It also gives the voters themselves time to cast their vote when it’s convenient for them. |
Winner Announcement | 2 to 3 weeks after judging or voting | This adds in a buffer in case your judges need more time, and if you wish to complete any due diligence (i.e. background checks) on your winner(s) |
HeroX also recommends the following best practices for your Timeline:
Lastly, there are optional stages you can weave into your schedule as well. Some of those options include:
